Establish table for graduation gifts, card box and party favors. Label coolers and fill with beverages and plenty of ice. Prepare hot food last and hold in a warm oven. Keep cold food in the fridge until the first guests arrive. Set out several large trash bins with extra bags in the bottom. Notify the neighbors about the party and parking situation-or extend an invitation! Charge your camera and make sure you have plenty of space for more photos/videos. Get out the tables, tent and decorations. Check the weather report again and make room inside if necessary. Thoroughly clean the house and manicure the yard. Find lawn games for entertaining (badminton set, Frisbee, croquet, bocce ball, etc.). Make a list of equipment you still need (chairs, tables, tent, etc.). Check the weather report and prepare as necessary. Prepare food that can be frozen and easily reheated. Pre-order a cake and other desserts- custom stir sticks make great cupcake toppers! ONE WEEK before the graduation party Get creative with personalized gift bags and custom gift tags!
Construct a giant card or buy a guest book for party guests to sign. Build a slideshow or frame a few of your favorite photos of the graduate. Make music arrangements (speakers, iPod dock, playlist, karaoke, etc.). Plan party decorations and table centerpiece. – Not sure how many to order? See our Product Ordering Guidelines! Let your party stand out from the rest by ordering custom cups, personalized napkins, coasters and plates. – Save a couple bucks with 2-liter bottles rather than a bunch of soda cans. – Hors-d'oeuvres should be easy to eat and easy to prepare ahead of time. – Expect about 75% of invitees to actually attend. Assemble food and drinks menu/grocery list. Reserve party tents, catering company, any big activity/entertainment pieces, etc. Try to get them in the mail with about three weeks to spare. Find a photo of the graduate for your custom party invitations. – Ask the graduate for a list of school friends, teachers or professors he or she would like to invite. Even if they can't make it, they can still send a gift for the new grad! – Don't be afraid to invite friends and family who live far away. Pick a date that works best-it doesn't have to be the weekend of the graduation ceremony. By staying organized and following the recommended schedule below, you can throw a graduation party for your guest of honor that will make them feel loved and proud of their accomplishments. As you may know, planning the perfect party isn’t easy. Start by studying our complete party planning guide for throwing an A+ graduation bash. Now it’s time for you, the party planner, to do some homework of your own. Time to plan that graduation party! Your graduate worked hard for that degree. This summer brings more than sunshine and a break from school.
Got wrapping paper and sellotape for games prizes.Got prizes for games (lollies, toys etc).Checked whether any guests have food allergies.Booked food – caterer or delivery (if applicable).Six to three weeks before : Two weeks before : One week before : The day before : The morning of the party : An hour before : Half and hour before : Party time! : During the party : Departing guests : After the party : Manners Anywhere from six to three weeks before the Birthday Party Simply check everything off the list as you go, and come party day you will know that you are properly prepared.
This party checklist will help you plan & prepare for your kids birthday party with ease.